Coordination roles

There’s a number of key coordination roles that keep Transition Darebin bubbling along. It’s our aim that for every role we have one person who takes the lead as a primary coordinator, and at least one person to back them up when they need some extra help, want to take a break, or are ready to hand the role over. The roles can also easily be shared between a number of people. If you’d like to contribute as a coordinator, or as a back-up/alternate, we’d love to hear from you as some of our roles are not currently filled, are ready to be passed on, or have no alternate. Email transitiondarebin[at]gmail.com if something here interests you or you’d like to find out more.

Roles	Tasks	Est. hrs per month	What’s currently needed?
External communications
Media liaison	Respond to media requests (need to be available and online for quick responses)	6-8 hours per month	A back-up / alternate
	Be media contact on TD website Create media releases and maintain relationships with journalists Be the owner of media templates Send notice of events to council, newspapers, Yarra Trams Write a Sustainability News piece 4 times per year Maintain a list of TD speakers and delegate them to speak (proactively and on request)





E-bulletin editor	Stay on top of what’s going on in TD	10-12 hours per month	A back-up / alternate
	Put together a monthly(ish) engaging newsletter of TD, Darebin, and Transition news and events Act as website and calendar ‘whip’ – i.e. make sure that the things people need to know are on the web, in the newsletter and in the calendar and prompt people to update them if not

Partnership facilitator	Maintain relationships with current and potential partners	2-8 hours per month	A primary coordinator and a back-up / alternate
	Seek out new partners Work on partnership kits with partners Support partners to act as TD ambassadors


Council liaison	Respond to City of Darebin policy and planning documents	2-4 hours per month	A primary coordinator and a back-up / alternate
	Attend consultations with City of Darebin Stay abreast of grants and opportunities Be the council’s central point of contact for TD Represent TD on Darebin Environmental Reference Group (if possible)



Internal Communications and Coordination
Web support	Provide technical advice and support to TD website users	2-4 hrs per month	A back-up / alternate
	Act as administrator for website
Gathering organiser	Organise monthly TD gatherings	3-4 hrs per month	A primary coordinator and/or a back-up / alternate
	Remind/notify TD members of gatherings Call for agenda items for TD ‘business’ meeting before social gathering Collate and run agenda or delegate facilitator and/or note-taker


Membership coordinator Volunteer coordinator	Answer TD email account and answer queries or direct to relevant people Maintain membership database Maintain google group	6-8 hours per month 4 hrs per month	A back-up / alternate A back-up / alternate
	Act as first point of contact for new members/volunteers wanting to get involved Keep TD roles filled


Treasurer	Maintain TD financial records	1-2 hours per month	A back-up / alternate
	Go to person for budgets if required for grants etc Maintain bank account and bank funds Look after cash kitty

Transition Darebin

Coordination roles

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